Request a Loan from the Collection

All items in the Archive are available to the public through a loan service. On request, material from our collection is copied to DVD (or VHS tape) and shipped to your address. To comply with the terms of the copyright law, collection materials are considered a loan and must be returned to the Archive. The length of the loan period is flexible and a service fee is charged to cover the cost of producing these custom-made DVDs or tapes.

Media

All loans will be delivered as a DVD. Currently, the collection is available in a MPEG-2 video format (720 X 480).

Services

Duplications will give you a complete evening news program for a given network on a specific date. Other holdings in our collection such as specific programs (e.g. Nightline, 60 Minutes or Face the Nation) and reports on specific events (e.g. speeches, hearings, or live events) can only be requested as Duplications.

The fees charged for duplications depend on the user's affiliation. Vanderbilt students, faculty and staff are charged $25.00 per half hour. Those users associated with an educational institution, the duplication rate is $50.00 per half hour. The charge is $100.00 per half hour for all other users not affiliated with an educational institution.

Compilations are produced from specified news clips from the nightly news shows. To request a compilation, use the TV News Search interface to select items from the network evening news programs. A compilation is labor intensive to process and therefore more expensive to produce.

The fees charged for compilations depend on the user's affiliation. Vanderbilt students, faculty and staff are charged $12.00 per clip. Those users associated with an educational institution, the charge is $17.00 per clip. The charge is $27.00 per clip for all other users not affiliated with an educational institution.

Viewing any portion of the collection is possible by visiting the Vanderbilt Television News Archive on the campus of Vanderbilt University in Nashville, Tennessee. Visitors are always welcome; please contact the Archive to make a reservation for your visit.

Creating a Video Loan Request

Requests for loans from the collection are created through the Search interface:

  1. Search. The first step of the process involves searching the database for materials that are of interest. When you perform a search, a brief listing is displayed for each item along with buttons labeled DETAILS and ADD CLIP. Clicking on the title link or the DETAILS button displays the full record for that item.
  2. Select. Add selections to your shopping cart by clicking on the ADD CLIP button from either the brief listing or the full record screen of an item. Likewise, items in your cart can be removed from your cart by clicking on the REMOVE CLIP button. The number of items in your cart is displayed next to the shopping cart icon in the upper right corner of the browser screen.
  3. Checkout. Click on the shopping cart icon when you are finished making selections. A list of the compilations and duplications you selected will display along with costs. You can continue browsing or select the CHECKOUT NOW button to begin processing your order. Also at checkout you can choose an alternative shipping method and leave any special instructions.

Method of Payment

Payment must be received before any order can be shipped. Payment can be made by credit card (Visa, MasterCard, AmEx, or Discover), a university-issued purchase order, or by check. We cannot accept company purchase orders.

Processing Your Request

Duplications and Compilations generally take one week from order to shipping, presuming a small order and a normal work load at the Archive. Large orders will be processed as rapidly as possible and may be shipped in batches.

Rush Requests. We can usually accommodate a rush request if you need an order the next day. The fee for this service is twice the amount of each clip plus an additional $25.00 for next day shipping. For example, to receive one item the next day, the total charge would be $89.00 (1 item ($27 x 2) + $10.00 service charge + $25.00 overnight shipping = $89.00). If this item was processed in the normal way, the cost is $37.00. The cut-off time for rush orders is 12:00 PM. Before making payment, please call The Vanderbilt Television News Archive (615-322-2927) to let us know you have a rush order and need the item the next day.

Shipping. All items are shipped UPS Ground. Faster means of shipping are available for an additional fee. Overnight shipping is an additional $25.00 and Two Day Shipping is an additional $10.00.

Terms of Use

Copyright Public Law 94-553 includes provisions effective January 1, 1978, regarding copyright of audiovisual works and archiving of television news broadcasts.

Because of the stipulations in copyright legislation, all transactions of the Vanderbilt University Television News Archive are considered to be loans from a library and all material must be returned. We do not sell the videos nor license their content. Please be advised that making copies of borrowed videos may be a violation of copyright.

The loan period for all videos unless otherwise negotiated is 30 days. Fees will be assessed for loaned materials that are not returned. If you have DVDs or tapes on loan and need an extension, please call, e-mail or write and we will usually be able to extend the due date.